We run responsibly-operated teen (Grade 7&8) and youth dances (Grade 9-12) within Stratford, and fully understand the desire for Community Groups to use our dances to help in their own fundraising efforts. As a result, we partner with local community groups under a profit sharing model. Groups that awarded a dance simply provide volunteers, and work with City staff to carry out the event in safe and fun manner. At the end of the evening, net profits from the dance are calculated, and shared between the Community Group and the City. Community dances have become a win-win for all parties involved.
To ensure the selection process is fair for all groups, two call outs will be made between September and June of each year. Community Groups should complete an electronic application when it opens. Groups are not guaranteed their first choice of dance. If two groups request the same dance date, a process by lottery will determine which group will be granted the dance.
|Dance Period||Application Opens||Application Closes|
|September to December||August 15, 2013||August 23, 2013|
|January to June||December 2, 2013||December 20, 2013||Apply Now|
As we typically receive a large number of applications, we will only contact those organizations who are awarded a dance.
The following organizations were awarded, by lottery, a dance for the most recent 2013 call out.
January – Girl Guides of Canada
February – Stratford Minor Hockey PeeWee
March – Stratford Volleyball Club U16 Boys
April – Stratford Minor Baseball Club
October - Gallery Stratford
November - Stratford Minor Baseball
December - Perth County Cricket Association
January 2014 - Stratford Women's Dragon Boat Team
Thank you to all those who submitted an application.
In order for a community group to qualify to operate a Teen Dance at the Kiwanis Community Centre, they must commit to supply the following:
Volunteers will fill the following roles:
The Community Services Department, as the coordinating body of both dances, will fulfill the following duties:
A sample profit model for Teen Dances held at the Kiwanis Community Centre is illustrated below. Under no circumstances are these figures guaranteed.
Based on a maximum of 260 teens in attendance:
Tickets (260 x $10.00) $2,600.00
Booth $250.00 $2,850.00
Police $ 0.00
Booth Expense $125.00
Tickets Printed $ 85.00
Marketing/Advertising $ 40.00
SOCAN $ 67.00
Staffing $200.00 $1,347.00
Net Profit/Loss $1,503.00
Community Group at 65% share of net profits $976.95
Community Services at 35% share of net profits $526.05
Please note: A single honorarium payment of $25.00 per volunteer will be issued to a Community Group if a dance fails to generate more than $500.00 in net profits.